Requisition orders
There are two kind of Requisition orders in VOYAGER system:
1. Requisition order for spare parts (inventoried positions)
2. Requisition order for consumables (not inventoried positions)
Inventoried and not inventoried positions can not be placed in the same Requisition order.
Each Requisition order has its own number eg. 32-16-0001-E. The first two digits are the vessels owner number, the next two digits are the year last digits, the next four digits are part of sequence number in the year, the letter at the end of number is the prefix letter of general department.
When a Requisition order is created its status is: project. This order is visible on the ship but not in the office. It can be printed but the printout will contain a water mark: "NOT SENT".
To forward Requisition order to realization select "send order".
Once sent the order can be sent back to project status unless synchronization will be performed. To send back order select "send back order".
1. Requisition order for spare parts (inventoried positions)
2. Requisition order for consumables (not inventoried positions)
Inventoried and not inventoried positions can not be placed in the same Requisition order.
Each Requisition order has its own number eg. 32-16-0001-E. The first two digits are the vessels owner number, the next two digits are the year last digits, the next four digits are part of sequence number in the year, the letter at the end of number is the prefix letter of general department.
When a Requisition order is created its status is: project. This order is visible on the ship but not in the office. It can be printed but the printout will contain a water mark: "NOT SENT".
To forward Requisition order to realization select "send order".
Once sent the order can be sent back to project status unless synchronization will be performed. To send back order select "send back order".
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Select spare part in "component manager" window
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In the "component manager" select "add to requisition order" or context menu to open the "select requisition order" dialog window.
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In the "select requisition order" dialog select when create new order or add to existing (saved and opened) order, select language for order positions.
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If the new requisition order is selected then fill in the "requisition order" dialog header tab. Required fields are:
- Title
- General department
- Technical manager
- Title
- General department
- Technical manager
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Enclose additional data. If the Requisition order is urgent then select "priority": URGENT
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Select technical description for main component for which order is created.
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When all necessary data are enclosed to Requisition order then select "update".
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To send order to office select "send order" buton.
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Requisition order when sent it must be also approved by autorized person - Master. Order approval can be done from the "requisition order" dialog or from Event's side panel.
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When requisition order is approved inforation about approval autorized person is displayed on order printout and also watermark "APPROVED" is displayed in stamp and signature field.
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When requisition order is approved then it will be automatic e-mail sent to receiver (Technical manager) when sychronization will be peformed in office.
| Information | |
| To add spare parts to Requisition order this order must be saved and opened. | |
Ad. 2
To create Requisition order for consumables:
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In the "components manager" menu select "orders" then open "requisition orders".
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In "requisition orders" select "new requisition order" in the context menu or button to open the "requisition order" dialog window.
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Fill "requisition order" dialog header tab. Required fields are:
- Title
- General department
- Technical manager
- Title
- General department
- Technical manager
•
Enclose additional data. If Requisition order is urgent then select "priority": URGENT
•
When all necessary data are enclosed to Requisition order then select "update".
•
To send order to office select "send order" buton.
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To approve order select "approve order" checkbutton.
| Information | |
| To add consumables to Requisition order this order must be saved and opened. | |
| Information | |
| Default delivery condition is "FOB (free on board) - do not change this setting. | |
See also:
Requisition orders operations - operations New, Edit, Delete for requisition order position
Receive Requisition order item - information about receiving order positions
Split Requisition order item - information about split method
Requisition orders operations - operations New, Edit, Delete for requisition order position
Receive Requisition order item - information about receiving order positions
Split Requisition order item - information about split method
Ad. 1
To create a Requisition order for spare parts:
If Requisition order is marked with:
It means that order is URGENT.